On any film or television set, keeping track of cast members is critical. Even small projects often involve multiple actors, stand-ins, and background performers. All of them need to be reachable at a moment’s notice. That’s why we created a free Cast Contact List template you can start using right away.
Why You Need a Cast Contact List
Film schedules change constantly. For example, one day an actor may receive a new call time, the next day a wardrobe fitting, and later a last-minute location adjustment. Without a single document to hold all this information, productions waste time and risk confusion.
In addition, a well-maintained contact list keeps everything in one place. It speeds up communication, reduces mistakes, and makes life easier for both cast and crew. Independent films and student shoots benefit just as much as professional productions.
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Who Uses This Document?
The production office usually manages the list, but in practice, many departments rely on it:
- Producers & Directors – stay in touch with principal talent.
- Assistant Directors – send out call times and schedule updates.
- Production Coordinators – oversee logistics and cast availability.
- Wardrobe & Makeup Teams – confirm fittings and track continuity.
As a result, this document supports multiple teams at once.
What Goes Into a Cast Contact List?
A practical contact list should capture details beyond just names. Typically, it includes:
- Full name of each cast member
- Character or role
- Phone number(s)
- Email address
- Agent or manager information (if applicable)
- Emergency contact details
In some cases, productions also add notes such as dietary needs, travel arrangements, or special requirements.
Free Cast Contact List Template
This template is simple, professional, and easy to adapt for projects of any size. Whether you print copies for binders or share it digitally, departments will always have fast access.
Download the Cast Contact List template below and keep communication clear and efficient on your next shoot.
Final Thoughts
Actors deliver their best work when communication is clear. A Cast Contact List keeps everyone informed, prevents wasted time, and helps production run smoothly from start to finish.
By using this free template, you’ll add professionalism to your project and give your team one less detail to stress over. In addition, it sets the standard for the kind of organization that larger productions expect.
Be sure to visit our Free Stuff section for more essential filmmaking documents, including call sheets, continuity logs, daily production reports, and expense reports. If there’s a document you’d like us to add, let us know—we’re always expanding our library to make filmmaking easier and more accessible for everyone.
Level Up Your Production Game
This is just the beginning. Every shoot also needs release forms, contact lists, breakdowns, expense reports, and more. Instead of piecing them together one by one, save yourself time with the Complete Filmmaking Document Kit.
For only $0.99, you’ll instantly get all 10 essential production templates in one organized bundle.